Context

Several new internal applications were being introduced to support global IT functions. Project teams, future operations, vendors, and business stakeholders had to collaborate across locations and organizations despite differing processes and priorities.

Excessive coordination loops, slow decision-making, and cultural differences created significant risks for timely delivery and operational readiness.

Approach

Responsibility was assumed to streamline collaboration and prepare the service organization for a stable transition into live operations.

  • Coordinated stakeholders across business, IT, vendors, and future operations
  • Introduced prioritization mechanisms and visual coordination tools
  • Established iterative planning cycles to replace rigid schedules
  • Facilitated retrospectives to continuously improve ways of working
  • Optimized quality gates while maintaining regulatory requirements

Result

The transition achieved operational readiness through clearer structures, faster coordination, and improved transparency across all parties involved.

Accelerated Decision-Making

Streamlined governance and prioritization reduced delays and enabled faster progress during implementation.

Improved Collaboration

Structured communication and agile coordination mechanisms reduced friction between internal teams and external providers.

Reduced Waiting Times

Better transparency and alignment minimized handover delays and unnecessary escalation cycles.

Case Facts
Transition Lead / Service Manager
Operating model preparation for new services
ITIL 4-aligned transition approach
Multi-vendor environment
Pharmaceutical industry (Daiichi Sankyo Europe)
Key Outcomes
Operational readiness for new applications
Faster decision-making and issue resolution
Reduced coordination overhead across stakeholders